July 04/22

Halifax, NS
Reference HL-16253

Downtown Halifax Business Commission (DHBC) is the voice and resource for the businesses located in the central business district of Halifax, Nova Scotia. DHBC develops and executes programs, events, and marketing initiatives to make Downtown Halifax a better place to live, work, and play and to foster a place where businesses want to be. DHBC’s mission is to passionately pursue a more prosperous and vibrant Downtown Halifax, through good development, urban mobility, membership services, DHBC leadership, and Downtown placemaking.

DHBC is searching for an Administrative Assistant to join our small, but mighty team. Reporting to the Director of Finance and Operations, the Administrative Assistant will contribute to the successful coordination and overall efficiency of office management for DHBC. The Administrative Assistant will provide diversified administrative support where judgment, initiative, and proven ability to prioritize are key to success.

Responsibilities will include:

  • Provide general administrative support to the staff.
  • Answer and manage incoming calls and interact with incoming visitors.
  • Assist with management DHBC office space and systems.
  • Assist with accounting responsibilities including accounts payable, accounts receivable, and petty cash.
  • Organize and maintain office storage rooms.
  • Assist with all internal information systems including archives, reference, and electronic file systems.
  • Maintain office filing systems.
  • Schedule, attend and prepare minutes for Board of Director, Committee and Action Team meetings.
  • Coordinate the timely distribution of Board of Director, Committee and Action Team meeting packages.
  • Manage arrangements for all meetings including catering, room preparation and audio-visual requirements.
  • Other related duties as assigned by the supervisor.

The ideal candidate will possess:

  • Minimum Grade Twelve plus a Diploma in Office Administration from a recognized educational institution or suitable combination of training with minimum three years’ experience.
  • Strong attention to detail with a sense of initiative and excellent communication skills.
  • Strong, demonstrable skills with MS Office Suite.
  • Understanding of basic accounting software and GAAP.
  • Excellent time management skills: ability to prioritize work effectively and juggle multiple tasks with minimal supervision.
  • Strong organizational, administrative, written and communication skills and able to prioritize.
  • Ability to work both independently and in a team environment.

This is an excellent opportunity to work for an organization committed to developing the future of the Downtown Halifax core! To express interest in this opportunity please apply online